Document Imaging and Records Clerk

  • Ontario Pension Board
  • Hybrid (Toronto, ON, Canada)
  • Feb 15, 2023
Full time Financial Services Government

Job Description

Document Imaging and Records Clerk 
Client Services – Client Care Centre

At OPB, the health, safety and wellness of our employees, clients, vendors, and stakeholders is our top priority. Recognizing the benefits of working from home and the collaborative teamwork experience in the office, we have commenced a gradual return to the workplace and are in the process of implementing a hybrid work model. Eligibility to participate in the hybrid work model will be assessed based on the requirements of the role. To learn more about our hiring protocols during the COVID-19 pandemic, please visit our Careers site at 

As a Document Imaging and Records Clerk, you will provide comprehensive records and support services relating to the identification, ingestion, and maintenance of OPB's imaged and electronic records.  You will operate job-related equipment and ensure that all corporate records received from all sources are imaged and indexed accurately and in a timely basis to support the electronic workflows. You will also provide retention and disposal services for both paper-based and microfilmed records.


You possess an in-depth understanding of OPB’s document classes and form types in order to review all documentation received and to determine next steps. You demonstrate knowledge of and skill operating OPB’s computer systems and databases (i.e. Microsoft Office, Prism and Strata) with an understanding of a LiveLink operating environment.   Strong knowledge and understanding of standard records practices and procedures, and related Client Service’s workflows and processes will be of benefit to the successful candidate.  You have a thorough understanding of the types of records maintained by OPB with regard to Client Services activities and application of OPB policies and procedures.  You have the ability to maintain up-to-date knowledge of records management standards and records retention procedures and schedules. In addition, you also are adept in maintaining confidential records in a computerized environment and to operate document-imaging equipment.  You possess strong analytical skills, good interpersonal and communication skills, are detailed oriented and practice sound judgment. 

Please visit OPB’s Career page to apply
The competition will remain open until a successful candidate is selected or until the competition is closed. 

OPB is committed to providing accommodation for people with disabilities in its recruitment process. Please advise OPB if you require an accommodation and we will work with you to meet your needs. Candidates being considered for this position will be required to submit to a background screening.

Career Level

Analyst / Associate