Executive Assistant

  • UnitedMasters
  • Brooklyn, NY
  • Sep 21, 2023

Job Description

Who We Are

UnitedMasters is building a marketplace that connects artists, brands and fans - empowering artists to earn and grow. UnitedMasters has taken the bold step of building a music distribution service that, radically, puts artists first - disrupting the legacy music business by letting up-and-coming artists distribute their music directly to fans through streaming services while maintaining ownership of their master recording rights and up to 100% of royalties. Through the combination of UnitedMasters’ music distribution platform and its deep ties to brands, UnitedMasters enables independent artists and change-makers to grow and earn unlike any other platform.

The UnitedMasters team is made up of musicians, marketers, engineers, and storytellers with backgrounds from YouTube, SoundCloud, Pandora, Facebook, Uber, Dropbox, Complex, VICE, and more. We work hand in hand with the award-winning creative teams that forge those innovative partnerships at Translation (our in-house creative advertising agency).

We are looking for an Executive Assistant to join UnitedMasters!

What You'll Do

UnitedMasters, Inc. is seeking an experienced Executive Assistant to support the Founder and Chief Executive Officer. As a gatekeeper and face of the CEO office, you will ensure that the CEO’s schedule and daily activities are tightly managed to reflect his business priorities and to enable the highest value use of his time. The ideal individual must be capable of working in a fast-paced environment while multi-tasking and appropriately handling confidential information. It will be important for the individual to anticipate the needs of the executive and proactively solve problems independently, using good judgment and in collaboration with other members of the CEO Office.

Both Executive Assistants will report directly to the VP of Strategy and Operations.

Knowledge, Skills and Abilities

  • Directly manage the CEO’s calendar and ensure his schedule is followed and respected
  • Support effective and efficient decision making by the CEO by drafting or obtaining meeting agendas, pre-reads and key information from other stakeholders.
  • Keep the CEO well informed of upcoming commitments and responsibilities with meticulous attention to detail
  • Anticipate and proactively meet the CEO’s administrative and logistical needs throughout his day-to-day commitments, meetings, appearances and events including briefings and bios
  • Manage and book the CEO’s travel and associated arrangements
  • Partner with the additional EA and CEO Personnel Team to ensure that all T&E and corporate expenses are properly managed and accounted for
  • Represent the company and CEO office with the highest degree of professionalism and discretion in communications with staff and externally with investors, clients, partners, artists and other stakeholders.
  • Maintain well organized CEO Office records, including contacts and files
  • Partner with the VP of Strategy and Ops and additional EA to develop CEO Office / EA playbooks to enable cross-training, peer-to-peer development and business continuity
  • Partner with the current Executive Assistant to develop a system for seamless and efficient collaboration and coverage to minimize disruption during (un)planned leave
  • Manage discrete special projects on the CEO’s behalf from time to time
  • Provide personal assistance to the CEO from time to time

Minimum Qualifications

  • Experience with in complex calendaring and travel management (international, domestic) in a fast paced and dynamic environment
  • Superior organizational skills and meticulous attention to detail; ensures tasks are completed thoroughly, correctly and with an appropriate sense of urgency  
  • Proactive problem solver, who is able to recommend solutions based on known constraints
  • A high level of integrity, and the discretion and judgment to effectively handle confidential information
  • Must be forward thinking and constantly one step ahead
  • Resourceful team player with a demonstrated ability to work collaboratively with others
  • Calm demeanor in stressful situations
  • Excellent and professional verbal and written communication skills, exceptional telephone and email etiquette, and the ability to express thoughts logically and succinctly
  • Proficiency with Google Suite applications, Slack, Zoom,
  • Work experience in a tech / startup, creative industry or other fast paced environment required 

About UnitedMasters, Inc. 

UnitedMasters has over 1.5 million artists on its platform and is growing rapidly. Brands like Diageo, Ally, and ESPN come to UnitedMasters to partner with these artists and play a role in moving culture forward. In the past year, UnitedMasters subscribers have grown rapidly. With $170M raised to date and valued at $550M, UnitedMasters is backed by Andreessen Horowitz, Apple, Alphabet (aka Google), and Disney amongst others. Over the last year, UnitedMasters artists have used our platform to land sync deals with major brands including the NBA, ESPN, Overtime Elite, Bose, Warner Brother Studios and in the NBA video game 2k. These deals give them additional money for their work and increase their exposure.

Salary Hiring Range: $80,000 - $100,000

Our salary ranges are based on paying competitively for our size and industry, and are one part of many compensation, benefits and other reward opportunities we provide (e.g. bonus, stock options, 401(k) match, etc.)

Individual pay rate decisions are based on a number of factors, including qualifications for the role, experience level, skillset, and balancing internal equity relative to peers at the company.  We expect the majority of the candidates who are offered roles at our company to fall healthily throughout the range based on these factors. 

The range above is for the expectations as laid out in the job description, however we are often open to a wide variety of profiles, and recognize that the person we hire may be less experienced (or more senior) than this job description as posted.  If that ends up being the case, the updated salary range will be communicated with you as a candidate.

The salary range above is for the NY/CA.  As a company, we have a location based strategy, which means the salary range could be lower or higher than this if the role is hired in another location.